Records Retention Policy
Purpose
This policy is in place to make sure that documents are properly retained for the appropriate period of time.
Scope
The policy applies to all student records of Future Academy.
Policy
Student records and documents are to be retained in physical and/or digital copies depending on their type as per the below table:
Type of Document | Duration of Retention |
Certificate | 30 years from issue date |
Transcript | 30 years from issue date |
Statement of Attainment | 30 years from issue date |
Identification | 12 months from certificate issue date or student withdrawal |
Assessment Files with assessment record | 12 months from submission |
Competency checklist | 12 months from certificate issue date |
Workplace Logbooks and handbooks | 12 months from certificate issue date |
Attendance lists | 12 months from session date |
Communication records | 12 months from certificate issue date |
Any other documents not mentioned in this policy should also be kept for 12 months.